Community Guidelines
Effective: 2026-05-08
These Guidelines explain what the Wexford Homeowners Association will accept on the public surface of the Platform. They apply to comments you choose to make public on decisions, polls, and amendments, and to any other Content you submit for public display.
These Guidelines are part of the Terms of Service. The Board and the Operator are the sole authority over what is published and may decline or remove anything at their discretion.
How Public Comments Work
When you respond to a decision on the Platform, your comment is kept private by default. Only the Board can read a comment you mark as private.
If you check the “Make this comment public” option, your comment enters a moderation queue. The Board reviews each public comment before it appears on the public results page. Approved comments are displayed without your name, lot number, or vote choice. Rejected comments stay private to the Board and never appear publicly.
What We Don’t Publish
The Board will reject public comments that, in its discretion, fall into any of these categories:
- Personal attacks. Comments that target a named or identifiable individual with insults, ridicule, accusations of dishonesty without basis, or hostile language. Critique an idea or a vote, not a person.
- Doxxing.Comments that disclose another person’s home address, phone number, employer, family members, or any combination of details that could identify someone who has not chosen to be public on this matter.
- Threats and harassment. Threats of physical harm, threats of legal action made to intimidate rather than assert a real claim, or sustained hostility toward another User.
- Defamation.Statements of fact about an identifiable person that you cannot back up. Opinions (“I think the proposal is bad”) are fine; fabricated factual claims are not.
- Hate speech and slurs. Comments that demean a person or group based on race, ethnicity, religion, sex, gender identity, sexual orientation, disability, age, or national origin.
- Off-topic content.Comments that don’t address the decision at hand. Use the Board’s designated channels (email, the next meeting’s agenda) for unrelated topics.
- Spam and solicitation. Promotion of businesses, services, fundraising appeals (other than Association-authorized solicitations), or repeated identical comments.
- Confidential or privileged content.Anything that would breach attorney-client privilege, executive-session confidentiality, or a homeowner’s privacy under the Privacy Policy.
What Stays Private
A comment you mark private goes only to the Board. The Board reads private comments to inform its decision-making but will not republish them. If you are uncertain whether your comment is appropriate for the public surface, mark it private; you can always re-submit a different comment publicly later.
Editing and Removal
The Board may remove a comment from public view at any time, even after approval, if the comment is found to violate these Guidelines or applicable law. The Operator retains a record of moderation decisions for the Association’s audit trail.
If Your Comment Is Rejected
Rejected comments stay private to the Board (unless you also marked them private to begin with, in which case they were already private). You will not receive an automated rejection notice. If you believe a rejection was in error, contact the Operator through the Platform’s contact channel.
Reporting
If you encounter a public comment that you believe violates these Guidelines, contact the Operator. The Board will review and respond.
Changes
These Guidelines may be revised over time. The Effective date at the top of this page reflects the most recent revision.